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  • Assistant - Hamilton - Edusmart Limited

    Edusmart Limited
    Edusmart Limited Hamilton

    2 months ago

    $156,000 - $208,000 (NZD) per year *
    Description

    Assistant — Shine Haven Limited (Cleaning Services)

    Why this role

    Shine Haven Limited is a busy cleaning business. The owners are involved in other ventures and need a proactive Assistant to keep calendars, client comms, and day-to-day admin organised. Immediate start.

    Summary

    • Location: Hamilton, Waikato
    • Minimum weekly hours: 30
    • Maximum weekly hours: 40
    • Minimum hourly pay: $30
    • Maximum hourly pay: $40
    • Number of positions: 1

    Key Duties

    • Manage calendars, bookings and daily rosters for cleaning jobs and staff.
    • Coordinate client communications: respond to enquiries, send quotes/confirmations, follow up after service.
    • Coordinate with the accountant in relation to daily reconciliation, banking, GST fillings, AR filling, PAYE etc.
    • Prepare and maintain job sheets, H&S/site access forms, checklists and other docs.
    • Maintain confidential files and records; compile simple reports (timesheets, expenses, mileage).
    • Screen calls and emails; prioritise requests and action urgent issues.
    • Arrange meetings and travel; take notes and track follow-ups.
    • Order supplies and liaise with suppliers; keep basic inventory records.
    • Process incoming/outgoing mail and keep tidy digital/physical filing.
    • Support onboarding/admin for new cleaners (paperwork and inductions).

    Requirements

    • At least NZQF Level 4 qualification (or equivalent) OR At least 2 years of relevant experience is a must.
    • Strong organisation and time-management with attention to detail.
    • Clear written and verbal communication.
    • Comfortable with basic office software and record-keeping.
    • Able to handle confidential information professionally.

    Job Types: Full-time, Permanent

    Pay: $30.00 – $40.00 per hour

    Expected hours: 30 – 40 per week

    Work Location: In person

    Application Deadline: 25/09/2025

    Expected Start Date: 03/11/2025

    * This salary range is an estimation made by beBee
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