Personal Assistant to Nursing Director - Christchurch, New Zealand - New Zealand Government

New Zealand Government

Verified Company

Christchurch, New Zealand

1 week ago

Posted by:

Jack Simmons

beBee Recruiter

Description

Kia hiwa rā

Mō te tūnga - About the Role:
Join a
dynamic team dedicated to ensuring patient safety and promoting infection
prevention and control within our healthcare organization. We are seeking a
highly skilled and motivated individual to serve as the Personal Assistant to
our Nursing Director in the Infection Prevention & Control Service.
As a key
member of the Infection Prevention & Control Service, you will work closely
with the Nursing Director to coordinate administrative tasks, manage
communications, support quality management initiatives, and foster effective
relationships with stakeholders. Your role will be instrumental in ensuring the
smooth operation of the IPC Service and contributing to the organization's
mission of providing safe healthcare environments.
As
part of the Administration and Clerical Pay Equity Claim settlement this role
has been mapped to National Band 5/Profile 5
For
further information about the administration and clerical pay equity settlement

please follow the link below:

PSA
National Health Administration Collective Agreement - FINAL
)

Responsibilities:

Coordinate daily,

weekly, and monthly milestones to support the Nursing Director in
achieving business objectives.

Manage the Nursing

Director's diary and resolve conflicting priorities.

Handle communications,

phone calls, and correspondence, serving as a point of contact for
internal and external partners.

Liaise with accounts

payable staff and purchasing officers for IPC Service expenditure.

Monitor and order IPC

Service supplies and office resources.

Produce reports,

presentations, and briefs as required.

Assist with new staff

recruitment activities, including interview scheduling and onboarding
processes.

Maintain

confidentiality and privacy of sensitive information at all times.

Display critical

thinking and identify opportunities for efficiency improvement in office
management.

Coordinate IPC Service

staff travel arrangements.

Maintain

up-to-date
SharePoint site of IPC policy documents.

Build and sustain

professional relationships with key stakeholders.

Ensure IPC team members

remain connected for meetings using communication technologies.

Coordinate

administrative duties for IPC Service Committees and Working Groups.

Act as a frontline

point of contact for IPC Service inquiries.

Provide administrative

assistance during IPC risk events and outbreaks.
Ngā pūkenga me

ngā wheako - Skills and Experience:

Proven experience

providing executive-level administrative assistance.

Excellent time

management and prioritization skills.

Ability to handle

critical tasks with confidence and discretion.

Strong attention to

detail and ability to manage competing priorities.

Resilient with a

positive attitude and flexibility in shifting priorities.

Initiative and ability

to think ahead, offering suggestions for improvement.

Excellent communication

skills, both oral and written.

Understanding of

professional relationships in a complex organizational environment.

Advanced computer
Desirable**: Experience

in document production, understanding of the healthcare sector, and
project management support.
If you are
a proactive, detail-oriented individual with a passion for healthcare and a
opportunity. Join us in our mission to promote patient safety and prevent
infections in healthcare settings.

Mō mātou |
About Us

Ko ngā

tāngata, te mātua mahi - Putting
people at the heart of all we do

We are

committed to honouring Te Tiriti o Waitangi and its principles by ensuring our
partnership with Māori are at the forefront of all our conversations. We
believe in improving, promoting, and protecting the health and well-being of
the Canterbury and the West Coast community.
The culture
at Health NZ Canterbury, is driven by our ā Mātou Uara (Our Value

- s):

Care and respect for

others - Manaaki me te whakaute i te tangata.

Integrity in all we do
Hāpai i ā mātou mahi katoa i runga i te pono.
Responsibility for

outcomes - Te Takohanga i ngā huaNgā hua |
Benefits of working at Health New Zealand
When you
work at Health NZ, you are part of a wider whānau that will support you along
your journey. We offer great coaching, mentoring and learning outcomes for all
staff. We are always improving our facilities across all campuses and have
amazing discounts from select retailers, restaurants and businesses. At Health
NZ, you are part of something greater than yourself and encouraged to be your
unique self
Tono
Only
Please note
close prior to the closing date.
Please
will be declined.
Contact
additional information.
We have a
range of clinical and non-clinical roles at Health NZ Canterbury, there
could be a place for you
Please
visit our careers website for other roles and find your ideal fit within the
received, and this job vacancy could close prior to the closing date.
Nau mai,
haere mai, tauti mai