Personal Assistant to Nursing Director - Christchurch, New Zealand - Te Whatu Ora – Health New Zealand Waitaha Canterbury

Te Whatu Ora – Health New Zealand Waitaha Canterbury

Verified Company

Christchurch, New Zealand

1 week ago

Posted by:

Jack Simmons

beBee Recruiter

Description

Kia hiwa rā

Mō te tūnga - About the Role:
Join a dynamic team dedicated to ensuring patient safety and promoting infection prevention and control within our healthcare organization.

We are seeking a highly skilled and motivated individual to serve as the Personal Assistant to our Nursing Director in the Infection Prevention & Control Service.

As a key member of the Infection Prevention & Control Service, you will work closely with the Nursing Director to coordinate administrative tasks, manage communications, support quality management initiatives, and foster effective relationships with stakeholders.

Your role will be instrumental in ensuring the smooth operation of the IPC Service and contributing to the organization's mission of providing safe healthcare environments.

As part of the Administration and Clerical Pay Equity Claim settlement this role has been mapped to National Band 5/Profile 5

For further information about the administration and clerical pay equity settlement please follow the link below:
PSA National Health Administration Collective Agreement - FINAL )

Responsibilities:

Coordinate daily, weekly, and monthly milestones to support the Nursing Director in achieving business objectives.
Manage the Nursing Director's diary and resolve conflicting priorities.
Handle communications, phone calls, and correspondence, serving as a point of contact for internal and external partners.
Liaise with accounts payable staff and purchasing officers for IPC Service expenditure.
Monitor and order IPC Service supplies and office resources.
Produce reports, presentations, and briefs as required.
Assist with new staff recruitment activities, including interview scheduling and onboarding processes.
Maintain confidentiality and privacy of sensitive information at all times.
Display critical thinking and identify opportunities for efficiency improvement in office management.
Coordinate IPC Service staff travel arrangements.
Maintain uptodate SharePoint site of IPC policy documents.
Build and sustain professional relationships with key stakeholders.
Ensure IPC team members remain connected for meetings using communication technologies.
Coordinate administrative duties for IPC Service Committees and Working Groups.
Act as a frontline point of contact for IPC Service inquiries.
Provide administrative assistance during IPC risk events and outbreaks.

Ngā pūkenga me ngā wheako - Skills and Experience:

Proven experience providing executive-level administrative assistance.
Excellent time management and prioritization skills.
Ability to handle critical tasks with confidence and discretion.
Strong attention to detail and ability to manage competing priorities.
Resilient with a positive attitude and flexibility in shifting priorities.
Initiative and ability to think ahead, offering suggestions for improvement.
Excellent communication skills, both oral and written.
Understanding of professional relationships in a complex organizational environment.
Desirable: Experience in document production, understanding of the healthcare sector, and project management support.

Mō mātou | About Us
- "Ko ngā tāngata, te mātua mahi_ - _Putting people at the heart of all we do"_

We are committed to honouring Te Tiriti o Waitangi and its principles by ensuring our partnership with Māori are at the forefront of all our conversations.

We believe in improving, promoting, and protecting the health and well-being of the Canterbury and the West Coast community.

The culture at Health NZ Canterbury, is driven by our
ā Mātou Uara (Our Values)**:

Care and respect for others
Manaaki me te whakaute i te tangata.
Integrity in all we do
Hāpai i ā mātou mahi katoa i runga i te pono.

Responsibility for outcomes

Te Takohanga i ngā hua

Ngā
hua | Benefits of working at Health New Zealand

When you work at Health NZ, you are part of a wider whānau that will support you along your journey.

We offer great coaching, mentoring and learning outcomes for all staff. We are always improving our facilities across all campuses and have amazing discounts from select retailers, restaurants and businesses. At Health NZ, you are part of something greater than yourself and encouraged to be your unique self

We have a range of clinical and non-clinical roles at Health NZ Canterbury, there could be a place for you

Nau mai, haere mai, tauti mai
Position description