Executive Assistant - Hamilton, Waikato
Only for registered members Hamilton, Waikato, New Zealand
1 month ago
* This salary range is an estimation made by beBee
Job summary
Be the Organisational Backbone. Keep Departments Running Smoothly. Make an Impact Every Day.
Responsibilities
- Manage Department Heads' inboxes, prioritising and flagging key correspondence
- Maintain and coordinate calendars/diaries, schedule meetings, and prepare agendas
- Book and organise Strategy Team meetings, take minutes when required, and arrange catering
- Assist with personal errands or PA duties as needed
- Ensure client-facing resources are professional, accurate, and delivered on time
- Send and receive courier packages, order supplies, and maintain office systems
- Answer incoming calls and direct them appropriately
- Maintain filing systems, Dropbox management, and company SOPs
- Coordinate office-wide surveys and collate results for review
- Update and maintain databases including emails, LinkedIn connections, and HubSpot records
- Support distribution of internal and external communications, including newsletters
- Participate in and manage special projects assigned by Department Heads or Director of Operations
- Collaborate with cross-functional teams to improve processes and overall efficiency
Job description
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