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    Personal Assistant To Director - Auckland, New Zealand - Mec Engineering Consultants Limited

    Mec Engineering Consultants Limited
    Mec Engineering Consultants Limited Auckland, New Zealand

    3 days ago

    Default job background
    Full time
    Description
    MEC Engineering is a high-performing team of professionals who specialise in structural and civil engineering design, and construction supervision.
    MEC provides quality services to greater Auckland and beyond.
    We are seeking a Personal Assistant to the Director to join our rapidly growing company.
    MEC Engineering offers a supportive team environment, great benefits, and a wealth of opportunities for training and development.

    The ideal candidate is highly motivated, who will assist the Director in achieving ambitious company targets, handling various daily affairs, and taking on marketing and communications duties to help expand the company's brand awareness and influence, as you will be applying your design and related skills across a variety of media, including print, digital, social, and outdoor.

    Ideally, you are a diligent and reliable assistant with three years of relevant work experience or a relevant qualification of Level 4 or higher on the New Zealand Qualifications.

    About the role
    Key responsibilities of this role, but not be limited to:

    General administrative duties;
    Administration and management support to the director of MEC Engineering Consultants;
    Maintaining confidential files and documents;
    Assist the director with marketing operations, providing design, promotional articles, photos, and videos, and primarily with the day-to-day management and publishing of various media;
    Assist the director in managing the company's official website;
    Assist the director in maintaining communication and building stable relationships with partners, contract workers, clients, etc.
    Researching and preparing reports, briefing notes, memoranda, correspondence, and other routine documents;
    Attending meetings and acting as the director's assistant as required;
    Minute taking - email, calendar, and diary management;
    Maintaining appointment diaries and making travel arrangements;
    Processing incoming and outgoing mail, filing correspondence, and maintaining records;
    Fulfill other duties assigned by the director;

    About the applicant
    Successful applicants will need to demonstrate the following skills and attributes:

    Previous 3 years of relevant work experience or a relevant qualification of Level 4 or higher on the New Zealand Qualifications is required;
    Able to work as part of a team, but confident when working independently and unsupervised;
    Excellent written and verbal communication skills, with the ability to build positive relationships within the team, across the organisation, and with external suppliers and clients;
    Proficient in the use of MS Office; Word, Excel Power Point, and MS Outlook;
    Experience in design, photography, social media, and website operations is a huge advantage;
    Able to speak Mandarin and or Cantonese is an absolute advantage;
    With your naturally empathetic and resilient nature, you'll be able to stay positive even when the pressure may be on;
    Attention to detail and pride in your work, that meets a high professional and competitive standard;
    Excellent time management skills;
    A great multi-tasker with the ability to prioritise;
    Self-motivated and team-driven.


    Joy type:
    Full-time Permanent

    Days required: 5-6 days/week

    Hours per week:
    at least 30 hours, maximum 55 hours/week.
    Applicants for this position should have NZ residence or a valid NZ work visa.

    Please tell us your visa status when applying for this role.

    If you meet the above requirements, please send us your CV.
    Our deadline for accepting applications is 22 April 2024.
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